DATE REVIEWED: June 2026

HOURS OF WORK: 8 hours per day

JOB TITLE: Assistant Company Secretary

SHIFTS/OVERTIME: To be confirmed

DEPARTMENT: Company Secretariat / Legal

REPORTING TO: Company Secretary

EMPLOYER TYPE: Prominent mining company

LOCATION: Johannesburg, South Africa

OVERVIEW OF ROLE
Our client, a prominent mining company based in Johannesburg, is seeking a meticulous and professionally
qualified Assistant Company Secretary to provide critical support to the Company Secretariat function. The
successful candidate will play a key role in ensuring the company’s compliance with its statutory, regulatory,
and corporate governance obligations.
This is an excellent opportunity for a governance professional with strong organisational skills and a solid
understanding of company law and board processes to build a meaningful career in a well-established mining
environment.

ROLE AND RESPONSIBILITIES
The candidate’s responsibilities will include, but not be limited to:
• Assisting with the preparation and coordination of board and committee meetings, including agendas,
board packs, and accurate minutes
• Maintaining statutory registers, company records, and all CIPC filings
• Ensuring compliance with the Companies Act (No. 71 of 2008), the King IV Code on Corporate
Governance, and all relevant mining sector regulations
• Assisting with the planning and execution of annual general meetings and all shareholder
communications
• Maintaining the company’s share register and liaising with transfer secretaries
• Supporting the Company Secretary across all governance and compliance functions
• Preparing and submitting statutory returns and regulatory filings within required timelines
• Assisting with subsidiary governance and inter-company documentation
• Liaising with directors, executives, auditors, and regulatory bodies

MINIMUM REQUIREMENTS
• Relevant degree in Law, Commerce, or Corporate Governance
• ACIS (Chartered Governance Professional) qualification, or actively studying towards it (preferred)
• Minimum 3–5 years’ experience in a company secretariat or corporate governance role
• Experience in the mining or resources sector is advantageous
• Proficiency in MS Office Suite and board portal software

SKILLS REQUIRED
• Thorough knowledge of the Companies Act No. 71 of 2008 and King IV Corporate Governance principles
• Practical experience with CIPC filings, statutory returns, and compliance processes
• Strong minute-taking, drafting, and professional report-writing skills
• Understanding of the regulatory environment governing the South African mining sector
• Excellent organisational and administrative skills with strong attention to detail
• High degree of accuracy and diligence in all governance-related work

PERSONAL ATTRIBUTES
• High level of personal integrity and professional discretion
• Meticulous and detail-oriented in all aspects of work
• Professional, measured, and calm under pressure
• Strong interpersonal and communication skills
• Proactive and able to take initiative without being prompted
• Collaborative team player with a positive and constructive approach